Sample report

Prepared 2026-10-30 with the Nonprofit Cost Auditor. Expense file: 122 rows, 2025-11-03 to 2026-10-20 (12 months). Discount library: 81 programs, latest check 2026-10-21.

This is an estimate to help you decide what to check, not a certified audit, accounting advice or a promise of savings. Every vendor decides its own eligibility and prices. Check each program's page before you act.

Executive summary

• Yearly spend reviewed: $10,222 across 13 vendors.
• Possible yearly savings: $4,172 (40.8% of spend): $0 verified and $4,172 conditional.
• First-year net, after estimated switching time: $3,612 (switching estimated at $560, staff time at $35/hour).
• Also found: 1 more worth investigating (not counted); 1 possible overlap between subscriptions (not counted); 1 possible duplicate charge (not counted).
• Start with: QuickBooks Online, about $1,600 a year (conditional).

Only verified and conditional savings are added up. Verified means the price comes from the vendor's own published nonprofit program and nothing in your file conflicts with it. Conditional means it depends on something to confirm first (listed under each item).

Savings table

1. QuickBooks Online (Conditional)

• How we got your cost: monthly charge of about $140.00 x 12.
• Plus tier ($80/yr) assumed; Advanced is $170/yr. Requires a NEW donated QBO subscription; the offer cannot be applied to an existing QBO account, so the company must be copied/migrated. Add-ons such as QuickBooks Payroll are not included and are billed by Intuit at commercial rates. One donated subscription per organization lifetime.
• The nonprofit offer covers up to 5 users. Add your user count for a tighter estimate.
• Eligibility: Eligible nonprofit registered and validated with TechSoup (US) | One donated subscription per organization lifetime | Programs/departments typically not eligible for their own subscription; separate branch locations may be.
• Program page: https://page.techsoup.org/intuit-quickbooks-online-nonprofits

2. Google Workspace (Conditional)

• How we got your cost: monthly charge of about $98.00 x 12.
• $0 applies only if the org can live with the free edition: 100 TB storage pooled across the whole org, 150-person Meet with no recording, standard support. Orgs that rely on Meet recording or Business Standard/Plus features should compare against the discounted Business Standard ($3.50/user/month annual = $42/user/yr; 75% off the $14 list) or Business Plus ($6.16/user/month annual). Founder's example: 7 seats on Business Standard at nonprofit price = $294/yr; on the free edition = $0.
• Eligibility: Registered with the IRS as exempt under Section 501(c)(3) (US) | Group-exempt chapters with proven affiliation to a 501(c)(3) central organization | Verified as a nonprofit by Goodstack | Agree to Google for Nonprofits Additional Terms of Service.
• Program page: https://www.google.com/nonprofits/

3. Slack (Conditional)

• How we got your cost: monthly charge of about $43.75 x 12.
• Pro is free only for workspaces with 250 or fewer members; above that, and for Business+, the discount is 85%. Approval at Slack's sole discretion; many organization types are excluded (listed below); no refunds for fees paid before approval.
• Eligibility: Valid charitable status with the IRS (US), a local tax service or charity commission, or a local TechSoup Global partner | Must not discriminate based on protected characteristics or promote a religious affiliation as part of mission.
• Program page: https://my.slack.com/nonprofit

4. Acrobat Pro (Conditional)

• How we got your cost: monthly charge of about $47.98 x 12.
• Max 10 licenses per org; each staff member applies individually; reverts to standard price if eligibility isn't re-verified annually.
• Eligibility: IRS-recognized 501(c)(3) or qualifying public library (US) | Users must be nonprofit staff (not beneficiaries, members or donors) | Organization email address for verification.
• Program page: https://www.adobe.com/nonprofits/acrobat.html

5. Canva Pro / Canva Business (teams) (Conditional)

• How we got your cost: one charge in the file; assumed to be the yearly cost.
• Free for one team of up to 50 members; seats beyond 50 require Canva Enterprise at 50% off (Enterprise price not published).
• The nonprofit offer covers up to 50 users. Add your user count for a tighter estimate.
• Eligibility: Officially registered nonprofit or charity (e.g. 501(c)(3) in the US) | Meets Canva's country-specific eligibility guidelines | Applicant must verify affiliation with the organization.
• Program page: https://www.canva.com/canva-for-nonprofits/

6. Zoom Workplace (Conditional)

• How we got your cost: monthly charge of about $16.99 x 12.
• Annual plans only; operating budget must be $10 million or less; existing customers who bought via a direct sales quote are not eligible.
• Eligibility: 501(c)(3) or international equivalent (public libraries with 501(c)(3) included) | Operating budget of $10 million or less | Verified by Goodstack.
• Program page: https://www.zoom.com/en/zoom-cares/

7. Constant Contact email marketing (Conditional)

• How we got your cost: monthly charge of about $12.00 x 12.
• 30% requires a 12-month prepay (20% for 6-month). No discount on monthly billing. Don't buy a prepay plan before nonprofit pricing is confirmed.
• Eligibility: US: IRS Letter of Determination for 501(c)(3) or 501(c)(6) (Tax Pay ID paperwork doesn't count) | Non-US: equivalent national document.
• Program page: https://knowledgebase.constantcontact.com/email-digital-marketing/articles/KnowledgeBase/5374-non-profit-discount-and-sales-tax-exemption-information?lang=en_US

8. Mailchimp Marketing plans (Conditional)

• How we got your cost: monthly charge of about $20.00 x 12.
• Request before purchasing; no retroactive discounts or refunds on past purchases. Existing paid accounts can still request it for future billing (not confirmed).
• Eligibility: Verified nonprofit or charity | US: EIN added to the account; Mailchimp may request the 501(c)(3) letter | Outside US: organization website link.
• Program page: https://mailchimp.com/help/about-nonprofit-discount/

Worth investigating (not counted)

• Dropbox (team plans) ($180/yr): No published nonprofit price, but this vendor is known to negotiate. Worth asking. Discount exists but amount is not published; must be requested from Dropbox. Page: https://help.dropbox.com/accounts-billing/payments-billing/discounts

Not in our library. Ask each vendor whether it has nonprofit pricing (largest first):

• Church Mutual Insurance: about $2,480/yr (quarterly, insurance)
• Verizon Wireless: about $2,220/yr (monthly, telecom)
• Staples: about $441/yr (irregular, office-supplies)
• Uline: about $212/yr (single charge, office-supplies)

Possible overlapping subscriptions (not counted)

These vendors seem to do the same job. If you only need one, cancelling the other saves its cost. Don't also count a discount on the one you drop.

• email marketing: Mailchimp Marketing plans, Constant Contact email marketing (together about $384/yr)

Possible duplicate charges (not counted)

• Zoom Video Communications: $16.99 twice on 2026-06-08 (rows 81 and 82). Check the statement; ask for a refund if it was billed twice.

Action plan

1. QuickBooks Online: apply at https://page.techsoup.org/intuit-quickbooks-online-nonprofits. About $1,320 first-year net. After you confirm the condition above.
2. Google Workspace: apply at https://www.google.com/nonprofits/. About $1,106 first-year net. After you confirm the condition above.
3. Slack: apply at https://my.slack.com/nonprofit. About $490 first-year net. After you confirm the condition above.
4. Acrobat Pro: apply at https://www.adobe.com/nonprofits/acrobat.html. About $476 first-year net. After you confirm the condition above.
5. Canva Pro / Canva Business (teams): apply at https://www.canva.com/canva-for-nonprofits/. About $109 first-year net. After you confirm the condition above.
6. Zoom Workplace: apply at https://www.zoom.com/en/zoom-cares/. About $66.94 first-year net. After you confirm the condition above.
7. Constant Contact email marketing: apply at https://knowledgebase.constantcontact.com/email-digital-marketing/articles/KnowledgeBase/5374-non-profit-discount-and-sales-tax-exemption-information?lang=en_US. About $25.70 first-year net. After you confirm the condition above.
8. Mailchimp Marketing plans: apply at https://mailchimp.com/help/about-nonprofit-discount/. About $18.50 first-year net. After you confirm the condition above.
9. Duplicate charges: check the rows listed above against your statements.
10. Overlaps: decide which tool in each pair you keep, then cancel the other at its renewal date.
11. Rerun this audit next quarter or after you switch, to confirm the savings show up on your statements.

Nothing has been bought, cancelled or changed. I'll only help with those steps when you ask.

Data issues

• Row 62: No vendor or payee (amount 42.00). Left out of the audit.
• Row 71: Amazon: amount 'N/A' isn't a number. Left out of the audit.
• Row 129: Uline: date '13/45/2026' couldn't be read. Kept, but it can't show a billing pattern.

Assumptions

• Yearly cost per vendor comes from the charges in your file (the method is listed under each item). Refunds net against charges.
• Switching time is estimated at $35/hour of staff time, using the library's hour estimates.
• Library prices older than 120 days, or not fully confirmed from official sources, are marked conditional.
• Each vendor is counted once. Overlaps and duplicate charges are listed but never added to the total.
• No legal or tax conclusions. Ask your CPA or attorney about eligibility questions.

Want someone to do the switching with you? NonProfitSaver's Implementation Roadmap validates these savings and plans each switch: https://nonprofitsaver.com/implementation-roadmap?ref=cost-auditor