Expensify Nonprofit Discount: Pricing & Eligibility (1970)
Lower-cost alternativeConfidence: highLast verified October 18, 2026
Free for eligible nonprofits
Lower-cost alternative: Ramp's free plan ($0/user) includes receipt capture, reimbursements, and QuickBooks/Xero sync. Ramp requires a US corporation, LLC, or LP (nonprofits welcome), an EIN, and at least $25,000 cash in a linked US bank account, so small or unincorporated churches may not qualify. Personal-card reimbursement import and NetSuite/Sage Intacct sync need Ramp Plus.
- Provider
- Expensify
- Category
- Finance operations
- Where
- US
Standard vs. nonprofit pricing
| Plan | Type | Price | Source |
|---|---|---|---|
| Collect "$5 per unique member/month", pay-per-use only; Expensify Card discount does not apply. | Standard | $5/user/mo | Official |
| Control (annual) "$18 per member included in your subscription size/month", plus $36 per active member above it. "As low as $9" with the Expensify Card. | Standard | $18/user/mo | Official |
| Control (pay-per-use) "$36 per active member/month"; "as low as $18" with the Expensify Card. | Standard | $36/user/mo | Official |
Prices in USD as published on the date verified. Vendors change pricing; always confirm before purchasing.
How to apply
- Check Ramp's eligibility requirements (entity type, EIN, $25,000 cash minimum)
- Apply on ramp.com and connect your accounting software
- Turn on reimbursements (off by default) and invite staff
- Run both tools for one expense cycle, then cancel Expensify at renewal
Catches and limitations
- No published Expensify nonprofit discount
- Ramp requires $25,000 cash in a linked US business account and an incorporated entity
- Expensify Card cashback/discounts stop if you leave
- Some reimbursement controls are Ramp Plus only ($15/user/mo)
Switching: Export expense history and receipts from Expensify; recreate categories and approval rules in Ramp; connect QuickBooks Online or Xero.
Sources
- Expensify Help: Understand Expensify pricing (accessed 2026-10-18)
- Ramp pricing (accessed 2026-10-18)
- Ramp: applying and signing up (US eligibility) (accessed 2026-10-18)
- Expensify nonprofit expense management page (accessed 2026-10-17)
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